By, Thurman Arnold, III, CFLS
Family Court EVIDENCE Rules - What Is HEARSAY?
An Overview of the "Hearsay Rule" and Its Applications
to Divorce and Family Law Proceedings
The term "hearsay" has entered the realm of day to day speech for many
nonlawyers, and it describes something that most people believe they
have something of a limited intuitive sense about - it is generally
understood as referring to what "he said" or "she said," particularly
on the part of 'witnesses' who in family law cases tend to be the
parties themselves, their family members or children, friends,
neighbors, co-workers, teachers, therapists, doctors, or police. Often
those witnesses are never interviewed directly by the Court, or
cross-examined, and instead what they said or saw is offered in
written statements that get filed before a hearing. Hearsay rules
apply equally to what the parties themselves may have said or be
alleged to have said, whether in their declarations or in
live-testimony.
Together with the assumption that testimony involving hearsay
statements is problematic and may be ignored or excluded by judges,
however, that is usually about as deep as the public understanding
goes. If you are a self-represented party in a contested dissolution
or child custody proceeding (or any other family law matter), it may
be useful for you to become a familiar with the concept because it can
be a critical sword for getting evidence you consider favorable to
your cause in front of a judge or court commissioner, or as a shield
to block claims from the other side that you don't want the court to
hear or consider. Indeed, the hearsay rules have particular
application in family law because much of such litigation involves
accusations and counter-accusations that go on endlessly, many of
which are quite "over the top" in terms of their tone and substance.
Since live witness testimony must be taken upon request in domestic
violence cases, this is often an area where it is critical for people
without lawyers to have a basic understanding of the rules of
evidence.
Some divorce litigants feel that they can say whatever they want, or
use hearsay in a hope of inflaming bias in a judge to obtain what the
litigant hopes for, and that even if a court sustains an objection to
the hearsay (and "strikes" the statement(s) from the record) a bell
has been struck that will continue to ring into the future in terms of
a court's impressions of you. And, unfortunately, there is some truth
to this - which is a good reason for knowing what to do with it at the
outset.
Hearsay in family court proceedings is quite commonly found in
declarations filed by the parties in connection with motion or OSC
requests, whether these consist of the parties' own statements or the
statements of third parties. Affidavits or statements "under penalty
of perjury" are themselves hearsay. Documents that are attached as
exhibits to a declaration, like bank statements, school grade reports,
police reports, and a myriad of other possibilities almost always
contain or are 100% hearsay. Hearsay often occurs in live testimony
during contested evidentiary hearings or trials. If it is not properly
objected to, the court may well consider such "evidence" even though
by its nature it may be of questionable veracity and reliability. And
hearsay is quite often communicated to judges under the guise of
"argument" in oral presentations to the court. Even when a judge
recognizes some statement as hearsay (whether or not an objection is
made), one never knows if the court will ignore it: generally the
statement gets uttered and then a ruling is made. Responsible, ethical
lawyers tend not to attempt to circumvent the hearsay rules - but I
see attorneys use it improperly all the time.
So what is it? Essentially hearsay is "an out of court statement,
offered for the truth of the matter asserted." Evidence Code § 1200.
Such evidence is supposed to be inadmissible, "except as provided by
law." The exceptions to the hearsay rule are vast and complex. Many
lawyers and some judges have difficulty understanding the rule and
applying the exceptions - no surprise if you do! Indeed, if you intend
to object to hearsay evidence, or to introduce testimony that may fall
into an exception and so be admissible, you may be unsuccessful unless
you can quote rhyme and verse concerning the elements of these
exceptions to a judge - especially with the more uncommon ones.
Remember, just because something fits the definition of "hearsay" does
not mean that it is going to be excluded from admissibility. Instead,
their is a multi-tiered analysis that must be undertaken and if each
element of, for instance, is met then the statement is coming into
evidence.
Hearsay is not limited to oral statements. It includes conduct that
can be viewed as assertive, most obviously with gestures like nodding
or shaking of the head. Even silence in the face of an accusation can
be viewed as a hearsay "statement" that constitutes an "admission"
under certain circumstances.
"Out of court" means in a setting other than by a witness who is
testifying at, or in connection with, the current hearing or trial. If
the statement was made or heard outside the courtroom, or is a
document created outside the presence of the court (which is almost
always the case), it is hearsay. But, again, just because it is
doesn't mean the statement will be excluded if other conditions can be
met. It is entirely possible to have multiple hearsay - levels of
statements overheard and repeated. A proper analysis must be applied
to each segment.
Some things look like hearsay but aren't. This is because in order to
constitute hearsay, a statement must be "offered to prove the truth of
the matter asserted." If the speech or conduct that is being testified
to is (supposedly) being offered for a different purpose than proving
that its content was true, then the court may conclude it is not
hearsay at all. Most commonly this is the case with testimony that is
offered to prove "state of mind" or the effect of the statement of the
listener. For instance, maternal grandmother is asked to describe a
conversation with granddaughter to explain why she left with the child
that night to take her to grandma's own home. The essence of the
conversation between grandmother and granddaughter is that "daddy just
hit me." While (ignoring any hearsay exceptions for this example) it
is clearly hearsay for Mom or her attorney to have grandmother testify
to what granddaughter said to prove that daddy indeed hit her, it is
not hearsay to offer that statement to explain why grandmother left
with the child that night, or the fact of the statement itself.
Granddaughter's statement may be offered to prove grandmom's (and
possibly granddaughter's) state of mind - not that the hitting in fact
occurred (i.e., the truth of the matter asserted). However, as you
will immediately notice, a major pitfall arises for father in that
proceeding because the court has now heard the accusation even as it
proclaims that it is not considering that evidence as proof that the
child was struck. It takes an exemplary judge to be able to separate
out in their own minds the implication that would not be admissible
from the purpose for which the testimony was allowed. Most lawyers
faced with this sort of "evidence" will quickly respond to an
objection to this material with "your Honor, this testimony is not
being offered for the truth of the matter asserted. It is being
offered as to this witness' state of mind, and to explain why she left
with granddaughter." As you can imagine, clever lawyers (or pro pers)
may be able to taint the process by getting questionable evidence in
that would otherwise be excluded.
The hearsay definition includes the statements (or acts) of the
parties themselves. A statement by wife that "my husband, Mark, told
me he had removed $20,000 in cash from our safe deposit box two days
before I filed for dissolution," if offered to prove that there was
$20,000 in that box, and/or that Mark in fact misappropriated it, is
hearsay. However, one of the important areas where hearsay exception
renders otherwise inadmissible evidence as admissible involves
statements by the litigants themselves. Such statements are labeled
"party admissions."
Any statement that satisfies the admission's exception is any out of
court statement by a party to the action that is inconsistent with a
position that they are now taking. Here, if Mark denies having taken
the money, or that it ever existed, wife's statement comes in as an
exception to the hearsay rule. You can imagine the liar's contests
these rules serve to create, and the difficulty it creates for
cautious judicial officers. As a practical day to day reality in
family courts, many judges allow just about any statement that is
directly attributed to the other party to come into evidence. Strictly
speaking, this may well result in a misapplication of the rules.
Whether evidence that should not have come in but that does get
(erroneously) admitted forms the basis of a set aside or an appeal of
a judge's ruling is way beyond the scope of this Blog. Suffice it to
say that some evidence rulings that are wrong may be viewed as
prejudicial and as warranting a reversal, while most are considered by
the appellate courts as "harmless error."
Here is a short list and description of some the most useful hearsay
exceptions:
Party admissions
Admissions are described above.
Declarations against interest
A nonparty's out of court statement may be admissible as proof of the
matter asserted if certain threshold criteria can be established. The
declarant must be unavailable to testify as a witness; they must be
shown to have had personal knowledge of the subject matter; the
statement must have been against the declarant's interest when it was
made (i.e., something that was damaging to them or their interests);
and the statement must have other indicia of reliability that the
court finds warrants admission.
Former testimony
Where the declarant has previously testified under oath in another
action or proceeding, that testimony may be admitted if certain
conditions are met.
Prior consistent and inconsistent statements
A witness' out of court statement may be admitted as proof of the
matter asserted if it is inconsistent with the witness' testimony at
the current proceeding. For instance, assume that "Fred" accompanied
Mark, in the example above, to the bank to remove $20,000 from the
safe deposit box. Fred confirmed this to wife's best friend Marge a
few days after Mark made his admission to wife that he took the money.
Wife now wishes to corroborate her story of what Mark said to her and
did, because - after all - Mark will deny ever having said or doing
any such thing, and this leaves the question open for the trial court
to the extent it is a "he said, she said" situation between the two
parties. Wife has the burden of proof on the issue, so reliable
corroboration may be critical to swinging the judge into finding the
money existed and was taken by Mark. Fred is not a party to the
action, so his statement does not qualify as an "admission." Fred is
called to the stand and is asked "did you accompany Mark to the bank
and witness him open the box and remove $20,000?" [Note - this is
objectionable as a compound question, and would be asked the same
thing in a series declarative questions to overcome that objection].
Fred answers "no way, I don't know what you are talking about." Wife
next calls Marge as a witness, and she recounts what Fred said to her
- i.e., that he accompanied Mark, and what Mark did. Fred's earlier,
out of court statement to Marge, directly contradicts his trial
testimony, and so comes into evidence as a prior inconsistent
statement.
Spontaneous declarations
This exception permits out of court statements to prove the truth of
the matter asserted to come into evidence, when certain factors exist
that courts assume indicate reliability can be established.
Spontaneous declarations purport to narrate or describe or explain an
act, condition or event that was witnessed by the declarant. The
statement sought to be admitted must have been made "spontaneously"
while the declarant was under the stress or excitement caused by such
a perception.
Wife and Mark are having an argument at home. Paternal grandmother
rents a room. She observes wife slap Mark. That grandmother
immediately calls her best friend, Ruth, to ask what she should do -
and she is crying and clearly distraught and describes what she saw.
Now weeks later, grandmother has returned to her home in Florida and
is not available to be called as a witness for Mark at Mark's DV
hearing. However, Ruth is. Ruth takes the stand and Mark's attorney
attempts to get into evidence what Mark's mother said. It is hearsay.
However, Ruth's testimony about what Grandma said may come into
evidence as a spontaneous declaration.
Statements of physical or mental condition
These are distinct from the issue that arises when out of court
statements are offered as circumstantial evidence of the declarant's
state of mind, discussed above. Instead this exception relates to
present or past physical and/or mental conditions or states.
Business records
This can be a very important exception to know. Business records are
admissible for the proof of what is contained in them (a) to prove the
occurrence or existence of an act, condition or event recorded in the
business record and (b) to prove the nonoccurrence or nonexistence of
an act, condition or event not recorded in the record. There are
requirements that must be met, which are contained in Evidence Code
sections 1271 and 1272.
For instance, wife in our safe deposit box example subpoenas the
bank's records to show that Mark accessed the safe deposit box days
before separation. The bank produces the sign in sheets containing
Mark's signature. This sign in sheet is hearsay - it is being offered
to prove the truth of the matter asserted, that Mark accessed the box
- which is circumstantial evidence that something was in it that might
have been removed. Assuming a proper foundation is laid, the records
come into evidence over the hearsay objection as "business records."
Official records
This hearsay exception deals with records maintained by public
entities. Such records are assumed to be more or less inherently
reliable.These typically relate to vital statistics (i.e., birth
records)
There are a number of other exceptions that may be important for you
in any given situation.
__________________________
The problem with hearsay evidence is that it is frequently unreliable
and hence untrustworthy. Court's can't watch the demeanor of the
declarant at the time they made the statement, and people
unfortunately have all kinds of incentives to lie, minimize or
exaggerate. While you need to fit your objections or the hearsay
evidence you hope to introduce into a recognized exception to get it
admitted, remember that the key is do everything in your power to show
why the testimony can, on balance, be trusted. Knowing these rules can
be an effective weapon for getting evidence excluded that you disagree
with or find unfavorable. Often the other party has no idea how to
respond, which is one good justification for the money that lawyers
charge.
Also, remember that hearsay objections, if not timely made, are
waived, especially for purposes of appeals. Many judges will disregard
them on their own, but there is no certainty that they will and except
when a statement of decision is requested or given one rarely knows
what evidence the court ultimately relied on in reaching its findings.
Hearsay has a subtle way of spinning the proceedings, and should be
avoided IMHO.
Finally, keep in mind that all hearsay issues require you to consider
the following analysis:
Is the evidence you want to admit relevant to some issue in the
proceedings? If not, it will not be admitted and no further analysis
is required.
Has proper foundation been laid to otherwise get it admitted?
Is it hearsay?
If it is hearsay, what exceptions apply?
Even if it is other admissible, should it be excluded on some other
ground set forth in Evidence Code section 352?
Good luck out there!
For more information on these matters, please call our office at 305
548 5020, option 1.
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